Accounts Payable Coordinator

The Accounts Payable Coordinator is responsible for processing invoices, maintaining vendor relationships, and assisting the accounts payable team.

Essential duties and responsibilities

• Sets up new vendors in accordance with company policy and 1099 guidelines
• Process vendor invoices timely and with appropriate expense classification as per the chart of accounts
• Respond to vendor inquiries in a timely and professional manner
• Reconciles vendor statements and resolves any invoice or payment discrepancies with the vendor
• Complete vendor credit applications
• Reconciles and records credit card activity for company-issued purchasing cards
• Reviews and processes employee expense reports
• Assists with the annual 1099 preparation and filing process
• Assists with annual external financial statement audit by pulling documentation or support as requested by the auditors
• Serves as liaison to operations team and other corporate departments, assisting them with accounts payable related inquiries and requests for support
• Works as part of the accounting team to complete special projects as necessary

Qualification requirements

• Bachelor’s degree in accounting or related field required, and/or equivalent combination of education and experience
• Two years of accounts payable or general accounting experience required
• Prior experience with Quickbooks or Bill.com preferred
• Ability to read, write and comprehend instructions, correspondence and memos.
• Ability to effectively present information in one-on-one and small group situations to management, clients and other employees of the organization.
• Ability to effectively manage workload independently with minimal supervision 
• Proficiency in MS Office, including the ability to operate computerized accounting systems and Excel.
• Excellent analytical and problem-solving skills; high degree of accuracy, attention to detail and confidentiality.