AP Coordinator

PRIMARY DUTIES & RESPONSIBILITIES:

• Perform activities related to the Payables and Cash Disbursement functions
• Responsible for purchase invoice receipt through payment disbursement including purchase invoice review, coordination of approval, processing of payment and posting
  • Purchase invoice receipt, review, coordination of approval, payment and posting
  • Perform banking transactions related to wire and ACH payments and positive pay file submittal
  • Process payables check run for both vendors and employee reimbursement
  • Expense report review, validation and posting
  • Monitor vendor ledgers
  • Work with Financial Analyst, Program Manager/Admins and other corporate service departments to ensure vendor payables and vendor relations are properly maintained
• Perform activities related to the Billing and Cash Collection functions. Responsible for sales invoice generation through cash collection including sales invoice preparation, review, release for posting, customer collection coordination and cash receipt posting.
  • Sales invoice generation, preparation, review and release for posting
  • Resolution of customer billing issues
  • Placement of collection calls to customers
  • Posting of cash receipts to Accounts Receivable
  • Monitor customer ledgers
  • Assist with contract closeout process including final invoice preparation
  • Work with Financial Analyst, Program Manager/Admins and other corporate service departments to ensure customer billings and customer relations are properly maintained

Requirements

MINIMUM SKILLS & REQUIREMENTS:

• High school diploma required
• Minimum 5 years of experience in related administrative skills
• Able to meet communicated schedules and deadlines
• Effective team player
• Good verbal and written communication and interpersonal skills
• Detail-oriented and organized
• Self-motivated
• Accurate in daily work and other projects
• Experience with Excel and Word