Executive Assistant

This position is looking for someone who is able to work onsite in Baltimore, MD and is fully vaccinated. This position is with a Premier Law Firm and they are looking for someone who has 5+ years of experience and must have legal experience. This is a direct hire full-time position that is looking to pay between $70-$85k/year and they are ready to hire ASAP.

Key Duties and Responsibilities:

• As the delegate for the executives, handles details of a highly confidential and critical nature related to the legal department
• Manages own workload, reprioritizing as unanticipated situations arise; assists the executives to adjust schedules to meet new and changing deadlines
• Produces high-quality documentation and contributes to building efficient processes and systems for administrative activities.
• Independently prioritizes and addresses requests for appointments, emails and telephone calls based on the needs and objectives for the executive
• Processes group purchase orders, invoices, and contracts
• Assists with visitor registration, including pre-registering and escorting visitors
• Assists with onboarding of new personnel into the department
• Provides guidance and training to less experienced colleagues
• Applies knowledge of department priorities to anticipate the executive's needs and drive administrative process improvements
• Builds collaborative and productive relationships across the organization and at all levels

Knowledge and Skills:

• Advanced knowledge of Microsoft Office products
• Advanced time management and organizational skills, with a proven ability to independently prioritize own work and multi-task to meet changing or competing timelines
• High attention to detail
• Advanced verbal and written communication skills
• Exceptional interpersonal skills, especially with senior executives
• Ability to handle highly confidential and sensitive information

Basic Requirements:

• Typically requires high school or secondary school education
• Typically requires 5 years of experience, or the equivalent combination of education and experience
• Must have Legal or Professional services experience
• Proficient with word and excel