Billing Specialist

Billing Coordinator

Main Points

• Hybrid work schedule 
• Must have law firm billing experience
• Familiar with Aderant or similar type tool
• E-billing experience

Job Description

As a legal billing coordinator, your job is to invoice each client, manage financial accounts, and otherwise help record information about the billable legal services provided to each client. Legal billing coordinators compile information and bill customers on a predetermined schedule. You apply retainer funds, process write-offs, and execute complex billing processes. This job often involves communicating with attorneys, clients, and secretaries, so strong communication skills are crucial. You may be responsible for creating new billing formats, producing monthly reports, operating electronic systems, and ensuring client confidentiality. You can work for a single large firm as an employee or multiple smaller firms as a contractor.

Responsibilities and Duties:

• Prepare pre-bills, revise bills by performing narrative edits, write-offs and adjustments, confirm accurate and timely billing and e-billing. Troubleshoot and resolves issues, as needed.

• Follow-up with billing attorneys and legal administrative assistants to ensure timely processing of bills.

• Performs as a productive team member, as well as independently; communicates with and assists other staff as required to meet all deadlines.

• Process cash receipts and wire transfers.

• Review and approve write-offs as initiated by the billing attorneys, ensuring compliance with firm policy.

• Assist with all aspects of timekeeper/matter rate maintenance and communicating with partners to confirm valid rates.

• Create and distribute weekly/monthly billing metrics and reports; prepare special reports, as requested. Assist the other Billing Coordinators with billing and ad hoc reporting, as necessary, to respond in a timely manner to lawyer and legal administrative assistants’ requests.

• Responsible for the full billing cycle for specific assigned lawyers.

• Completes other duties and responsibilities, on a timely basis, as assigned.

Knowledge, Skills, and Abilities:

• College coursework or degree preferred.

• 5+ years of law firm billing experience.

• Experience with the Elite financial system.

• Proficient with Microsoft Office, especially Excel.

• Strong organizational skills and attention to detail.

• Ability to multi-task and prioritize workloads.