Latitude, Inc.
Legal Secretary
Baltimore, MD - Full Time
Legal Secretary
Main Points
- Must have legal/law firm experience
- Must have 2+ years experience as receptionist
- Bachelors degree preferred
- Onsite position
Overview
We are looking for a specialized Legal Secretary to undertake a variety of administrative and clerical tasks. You will work under the supervision of an attorney and will also provide support in assigned legal cases.
The goal is to sustain efficiency of all office procedures and case management so as to guarantee reliability and consistency.
Legal Secretary Job Responsibilities:
- Assists and supports lawyers and paralegals with their work as needed.
- Enhances attorney effectiveness by providing information-management support and representing the attorney to clients and others.
- Welcomes guests and clients by greeting them in person or on the telephone, and by answering or directing inquiries.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics to help coordinate case preparation.
- Reads, researches, reviews, verifies, and routes correspondence, reports, and legal documents.
- Drafts, revises, and edits letters and other written documents, and collects and analyzes information.
- Organizes client conferences, and attorney meetings by scheduling couriers, court reporters, expert witnesses, and other parties, and by coordinating preparation of charts, graphs, and other courtroom visuals.
- Prepares expense reports and generates revenues by documenting and inputting attorney billable time and reimbursable expenses, preparing invoices, and tracking payments.
- Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; and anticipating changes in litigation or transaction preparation requirements.
Looking for someone who is/has:
- Strong communicator
- Professional
- Administrative focused
- Friendly
- Positive personality
- Organized
- Proactive
- Well versed with technology
- Zoom/teams savvy – they need to know how to navigate these platforms with creating meetings, sending out calendar appointments, helping troubleshoot in conference room, etc.
