IP Docketing Specialist (Partially Remote)

Salary: $70,000 - 85,000/year

This position allows for 2 days per week remote / work from home

KEY CONTRIBUTIONS

• Review, docket and distribute a high volume of incoming correspondence from the USPTO, WIPO and foreign associates according to established procedures
• Open new matters and input records into IP Docketing system, FoundationIP, for both foreign and domestic patent, trademark, and copyright cases
• Provide auditing service for matters and docketed actions to ensure quality control of client data
• Generate client status reports including researching to confirm status of pending or issued applications at the USPTO and in foreign IP offices
• Clear the docket daily, including sending reminders as needed
• Keep current with USPTO, PCT, Madrid Protocol and Foreign IP rules and practices associated with deadlines
• Manage and work with IP Docketing team and/or other teams within the firm to complete special projects as requested
• Assist with the process of transferring in/out of clients/matters (coordinating with old/new firm, obtaining necessary POAs, reviewing each individual matter for accuracy, inputting all data into our docket, etc.)
• Assist with monitoring and instructing annuity payments according to client instructions, track payment decisions, and submit annuity invoices for all patent prosecution matters
• Assist in other administrative tasks to ensure a smooth office workflow

THE ESSENTIALS

• A high school diploma or equivalent and relevant work experience required; a college degree is preferred
• Two (2) or more years of general IP experience preferred
• Experience with IP Docketing system, FoundationIP is a plus
• Ability to work independently and as a member of the team
• Highly organized, detail-orientated, proactive with a desire to take ownership as a contributing member of the team
• Strong communication skills (verbal and written) with the ability to develop positive working relationships (in-person and virtually)
• Proven problem solving, critical thinking, and decision-making skills
• Unquestioned integrity and professionalism
• Balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations
• Ability to change and adapt to current and future responsibilities and circumstances
• Proficient in Microsoft Suite (Word, Excel, Outlook)